Buyer's guide · QuickBooks
Excavation software that integrates with QuickBooks Online
Andrew Drish, founder
Published . Updated
Yes! SmartCrew integrates with QuickBooks Online. It's all-in-one software for dirtwork and heavy civil contractors with 5 to 100 employees. Your crew's hours land on the right job and cost code in the field, ready for QuickBooks payroll. QuickBooks keeps doing the books. QuickBooks is integrated, not replaced.
The short version
- SmartCrew integrates with QuickBooks Online today.
- QuickBooks Desktop, Foundation and ADP integrations are in the works.
- SmartCrew doesn't process payroll. It sends payroll-ready timecards.
- Many apps only connect to QuickBooks on a higher plan. Check which one.
- QuickBooks alone doesn't track equipment hours, haul tickets or daily job profit.
Is QuickBooks good enough for an excavation company?
For the books, yes. Most dirtwork companies we know run QuickBooks. But QuickBooks only knows what someone types into it. It doesn't see the field.
- Hours. QuickBooks gets hours after someone adds up paper timecards.
- Machines. It doesn't know the dozer ran 6 hours on Smith Road.
- Loads. Haul tickets live in the truck until someone types them in.
- Job profit. You find out after the job is done. Too late to fix it.
That's the gap. Paper timecards. Lost hauling tickets. Equipment breakdowns. Endless spreadsheets. QuickBooks can't fix those. Field software can.
How SmartCrew works with QuickBooks Online
The crew clocks in
Each worker picks the job, the activity code and the machine on his phone. GPS logs where.
Loads and receipts go in
Haul tickets, fuel slips and receipts go in as photos. The AI reader enters the data.
The week gets submitted
The worker checks his weekly summary and taps Submit Timecard.
The office reviews
Payroll-ready timecards by employee and day, with every hour on the right job and cost code.
QuickBooks Online gets clean data
Hours are ready for QuickBooks payroll. No retyping.
The weekly timecard a worker submits from his phone, and the office's timecard review. (Demo account.)
Meanwhile the field data you'd never get from QuickBooks stays in SmartCrew: machine hours, inspections, loads, daily reports and every job's profit against the bid.
SmartCrew is built for one thing: heavy civil and dirtwork contractors with 5 to 100 employees. Excavation, grading, sitework, underground utilities, paving, road construction, demolition, septic, directional drilling and land clearing. That's all we do.
Which construction apps integrate with QuickBooks Online?
Most do. The catch is the plan. Here's what each company says on its own site.
| App | QuickBooks Online? | Plan or condition |
|---|---|---|
| SmartCrew | Yes | Integrated today; Desktop, Foundation and ADP in the works |
| BusyBusy | Yes | Keeps time cards, projects and budgets in sync (source) |
| ClockShark | Yes | Online and Desktop, both directions (source) |
| QuickBooks Time | Yes | Requires a QuickBooks Online account (source) |
| ExakTime | Yes | Online plus Pro, Premier and Enterprise (source) |
| WorkMax | Yes | QuickBooks Online listed (source) |
| JobTread | Yes | QuickBooks Online integration (source) |
| Projul | PartlyCore+ and up | QuickBooks Online on Core+ and up (source) |
| Contractor Foreman | PartlyPlus and up | Invoices, bills, payments and expenses sync (source) |
| Contractor+ | PartlyPro Team plan | Connect QuickBooks Online (source) |
| QuoteIQ | PartlyPro and up | Integrates with QuickBooks Online (source) |
| Jobber | PartlyConnect and up | QuickBooks Online sync (source) |
| Raken | PartlyPerformance plan | Needs the Performance plan and QuickBooks Online Plus, Advanced or Intuit Enterprise Suite (source) |
| Procore | PartlyFinancial tools | Needs Procore's Financial Management tools (source) |
| HCSS HeavyJob | Partlyexport | Data flows to accounting apps like QuickBooks; Online not specified (source) |
| Workyard | Yes | (source) |
| Connecteam | Yes | (source) |
| Jibble | Yes | (source) |
| Rhumbix (Autodesk) | PartlyQuickBooks named, Online edition not stated | QuickBooks named, Online edition not stated (source) |
| Knowify | Yes | (source) |
| Foreman | Yes | (source) |
| B2W (Trimble) | PartlyQuickBooks; Online vs Desktop not stated | QuickBooks; Online vs Desktop not stated (source) |
| Assignar | PartlyAdd-on: Via Aquifer partner, priced separately | Via Aquifer partner, priced separately (source) |
| Trimble Viewpoint | Not listed | Doesn't list it on its own website |
| Buildertrend | Yes | (source) |
| Fieldwire | PartlyAdd-on: Business Plus plan; expense sync beta | Business Plus plan; expense sync beta (source) |
| Foundation Software | Not listed | Doesn't list it on its own website |
| Tenna | Not listed | Doesn't list it on its own website |
| HCSS Equipment360 | PartlyQuickBooks on list; Online not specified | QuickBooks on list; Online not specified (source) |
| Fleetio | Not listed | Doesn't list it on its own website |
| Clue | NoNot in its full feature list | Clue does not offer it: not in its full feature list (source) |
| AGTEK | NoNot in its full feature list | AGTEK does not offer it: not in its full feature list (source) |
| InSite Software | NoNot in its full feature list | InSite Software does not offer it: not in its full feature list (source) |
| HCSS HeavyBid | PartlyQuickBooks interface; Online not specified | QuickBooks interface; Online not specified (source) |
| Trimble Business Center | Not listed | Doesn't list it on its own website |
| EarthWorks | NoNot in its full feature list | EarthWorks does not offer it: not in its full feature list (source) |
| Housecall Pro | PartlyAdd-on: Essentials plan and up | Essentials plan and up (source) |
| ServiceTitan | Yes | (source) |
As published on each site, October 2026. "Partial" here means it's there, but on a higher plan or with conditions.
What about QuickBooks Desktop?
SmartCrew integrates with QuickBooks Online today. We're working on QuickBooks Desktop, Foundation, ADP and more. If you're on Desktop, ask on the call where it stands. ClockShark and ExakTime list Desktop connections on their own sites.
What should go from the field to QuickBooks?
| Data | Where it starts | Where it ends up |
|---|---|---|
| Hours by job and cost code | SmartCrew clock-in | QuickBooks payroll, and SmartCrew job cost |
| Machine hours by job | SmartCrew clock-in | SmartCrew job cost and equipment records |
| Haul tickets and loads | SmartCrew hauling log | SmartCrew job cost |
| Fuel and material receipts | Photo in SmartCrew | SmartCrew material and fuel logs |
| Daily profit against the bid | SmartCrew | SmartCrew job page |
| Invoices, bills and the books | QuickBooks | QuickBooks |
Know your numbers. Grow your profits. QuickBooks tells you what happened last month. SmartCrew tells you how the job is doing today.
Questions people ask
What excavation software integrates with QuickBooks Online?
SmartCrew integrates with QuickBooks Online and is built for dirtwork and heavy civil contractors with 5 to 100 employees. BusyBusy, ClockShark, QuickBooks Time, ExakTime, WorkMax and JobTread list QuickBooks Online too; Projul, Contractor Foreman, QuoteIQ, Jobber and Raken list it on higher plans.
Does SmartCrew integrate with QuickBooks?
Yes! SmartCrew currently integrates with QuickBooks Online. We're also working on additional integrations with QuickBooks Desktop, Foundation, ADP, and more.
Is QuickBooks good for construction job costing?
QuickBooks can hold job costs, but only what someone types in. It doesn't see equipment hours, haul tickets or daily progress in the field. Field software like SmartCrew captures those and sends clean hours to QuickBooks Online.
Can I use QuickBooks for an excavation business?
Yes, for the books. Pair it with field software for hours, machines, loads and daily job profit. SmartCrew integrates with QuickBooks Online.
Does SmartCrew replace QuickBooks?
No. QuickBooks is integrated, not replaced. SmartCrew handles the field and job cost; QuickBooks keeps the books.
Does SmartCrew do payroll?
No. SmartCrew sends payroll-ready timecards. Payroll runs in QuickBooks or your payroll provider.
Sources
- BusyBusy QuickBooks Online integration checked October 26, 2026
- ClockShark QuickBooks integration checked October 26, 2026
- QuickBooks Time GPS and QuickBooks integration checked October 26, 2026
- Arcoro: ExakTime and QuickBooks checked October 26, 2026
- WorkMax QuickBooks Online integration checked October 26, 2026
- JobTread QuickBooks Online integration checked October 26, 2026
- Projul pricing checked October 28, 2026
- Contractor Foreman QuickBooks integration checked October 26, 2026
- Contractor+ pricing checked October 28, 2026
- QuoteIQ QuickBooks integration checked October 26, 2026
- Jobber help: the Connect plan checked October 26, 2026
- Raken help: QuickBooks Online integration checked October 26, 2026
- Procore support: QuickBooks Online checked October 26, 2026
- HCSS construction project management (HeavyJob) checked October 26, 2026
- Workyard: QuickBooks Online integration checked October 28, 2026
- Connecteam: QuickBooks Online integration checked October 28, 2026
- Jibble: QuickBooks Online integration checked October 28, 2026
- Rhumbix (Autodesk): QuickBooks Online integration checked October 28, 2026
- Knowify: QuickBooks Online integration checked October 28, 2026
- Foreman: QuickBooks Online integration checked October 28, 2026
- B2W (Trimble): QuickBooks Online integration checked October 28, 2026
- Assignar: QuickBooks Online integration checked October 28, 2026
- Buildertrend: QuickBooks Online integration checked October 28, 2026
- Fieldwire: QuickBooks Online integration checked October 28, 2026
- HCSS Equipment360: QuickBooks Online integration checked October 28, 2026
- Clue: QuickBooks Online integration checked October 28, 2026
- AGTEK: QuickBooks Online integration checked October 28, 2026
- InSite Software: QuickBooks Online integration checked October 28, 2026
- HCSS HeavyBid: QuickBooks Online integration checked October 28, 2026
- EarthWorks: QuickBooks Online integration checked October 28, 2026
- Housecall Pro: QuickBooks Online integration checked October 28, 2026
- ServiceTitan: QuickBooks Online integration checked October 28, 2026