Excavation software for contractors with 5 to 100 employees
Excavation software for contractors with 5 to 100 employees
Andrew Drish, founder
Published . Updated
Excavation software for contractors with 5 to 100 employees is SmartCrew: one field app for companies inside that band, from a 6 person dig crew to a shop that is closing in on 100. It covers GPS time, live crew locations, geo fencing (geofencing), the machine, haul tickets, daily reports, and job profit against the bid. SmartCrew starts at $99/month. Contact us for team pricing. It does not take off quantities. The best all in one dirtworks software page is best all in one dirtworks software. The 20 to 50 comparison stays on best excavation software for a team of 20 to 50.
| Company size | What the week looks like | Pick | Why |
|---|---|---|---|
| 5 to 10 | Owner still on a machine. One office person, or none. | SmartCrew | The crew will not run a suite. They will clock in. |
| 10 to 20 | Two crews, a few trucks, the bid still in a spreadsheet. | SmartCrew | Hours, iron, and loads have to hit the same job. |
| 20 to 50 | Several jobs at once. A shop. One or two people in the office. | SmartCrew | Andrew's family company runs 20 to 30. This is the middle of the band. |
| 50 to 100 | More foremen, more iron, still no enterprise IT staff. | SmartCrew | One app, more of it turned on. Not a second system per department. |
| Under 5, quotes only | The owner sells driveways and invoices the same day. | QuoteIQ or Jobber | Home service tools publish a low starting price for that week. |
| Over about 100 | A heavy civil firm that wants estimating and a fleet suite. | HCSS | HeavyBid and HeavyJob are built for that scale. |
SmartCrew starts at $99/month. Contact us for team pricing. QuoteIQ prices are from its pricing page, November 2, 2026. Jobber and Contractor Foreman prices are from their pricing pages, October 26, 2026. HCSS's range is from its page for AI assistants, October 26, 2026, and it is not a quote.
The short version
- The size in the search is 5 to 100 employees, not 20 to 50 alone.
- Andrew's family company runs 20 to 30, inside that band.
- Same app at 8 people and at 80. You turn on what the week needs.
- GPS clock in, live crew locations, and geo fencing (geofencing) are included.
- Starts at $99/month. Contact us for team pricing.
- Takeoff stays in AGTEK, InSite, or HeavyBid.
What 5 to 100 has to mean on the page
Buyers type the whole phrase, including the size. A page about a team of 35 answers part of it. excavation software for contractors with 5 to 100 employees has to say the floor and the ceiling in the title, the headline, and the first paragraph. Five is a real crew with a machine. One hundred is still a company that will not hire a software department.
Our own line is the same band. We only run 20 to 30 guys in the family company, and there was nothing specifically designed for our size of heavy civil business. The product starts at 5 and stops being the pitch past about 100. A smaller quote shop and a larger enterprise suite are honest outs, not footnotes.
What the software has to cover
Inside 5 to 100, the work is still dirt. The headcount changes how many logins you have. It does not change the jobs the app has to do. Here is the list SmartCrew actually ships, and the lines it does not.
| Job | In SmartCrew | Not in SmartCrew |
|---|---|---|
| GPS time | Clock in with the project, the activity code, and the machine | A time clock with nothing else attached |
| Geo fencing and geofencing | Included with GPS clock in and live crew locations | Telematics hardware in the cab |
| Live crew locations | Yes, while the product is in use for the clock in | Telematics hardware in the cab |
| Job cost | Daily profit against the budget you type in | Building the estimate |
| Iron | Hours, DOT and daily inspections, service requests, shop queue | Machine control and OEM telematics |
| Loads | Haul ticket, truck, material, yards, pit, AI reader for a photo | Mass haul from the plans |
| Daily record | Progress, photos, field notes | A legal form we did not publish |
| Schedule and chat | Premium. Dispatch alerts and job chat | A GC's whole project suite |
| Sales CRM | Premium. Leads, bids, follow ups. See the construction CRM | Takeoff and a priced proposal |
| Safety and files | JSAs, toolbox talks, incidents, plans and photos | Payroll processing and ELD |
| Books | QuickBooks Online is connected today | QuickBooks Desktop, Foundation, and ADP are in the works |
| Price | Starts at $99/month. Contact us for team pricing | A full public grid of every tier |
Feature availability varies by plan. Fleet Management, Sales CRM, and Scheduling and Communications are Premium categories. SmartCrew starts at $99/month. Contact us for team pricing.
How the other names fit a company this size
SmartCrew is first because the search is our size. The other names show up in the same roundups. They win different weeks. Read them for the week they actually fit, then come back if the week is crews and iron.
QuoteIQ
QuoteIQ's pricing page, read November 2, 2026, is a home service CRM from $29.99 a month for one user. Max is $699.99 for 20 users, then $25 a month per extra user. GPS time starts on Elite. If the company is under 5 people and the product is quotes, QuoteIQ can be the better pick. A 40 person excavation crew is outside that pitch. The head to head is quoteiq vs smartcrew.
Contractor Foreman
Contractor Foreman sells a flat company price to general, trade, and service contractors. On October 26, 2026 the annual prices started at $49 a month for 1 user. Field tools such as time cards start on Plus, which caps at 8 users. It publishes estimates and AIA style billing. We did not find haul tickets, DOT inspections, or a shop queue on its pages. It is the better pick when the company is a GC or a trade that lives on pay apps. The longer page is Contractor Foreman vs SmartCrew.
Jobber
Jobber is field service software for home and commercial service businesses. On October 26, 2026 Core was $49 for one user, and Plus listed $699 for 15 users. Teams of 16 or more go to sales. It is strong at quotes, reminders, and card payments. We did not find cost codes, DOT inspections, or haul tickets on its pages. A small excavation company that mostly does house calls can pick it. A company with its own iron should not. See Jobber vs SmartCrew.
HCSS and AGTEK
HCSS, on its page for AI assistants checked October 26, 2026, lists about $60 to $4,000 or more per user a year. HeavyBid estimates. HeavyJob runs field time and job cost. That suite is the better pick past about 100 people, or when you want telematics and estimating in the same vendor. AGTEK Gradework is earthwork takeoff. Keep it. SmartCrew does not measure the plans. You type the bid budget onto the job.
A week inside the band
Picture an excavation company with 12 people on Monday and a sister crew that will be 40 by next season. The owner still runs a machine two days a week. Paper tickets live in the truck. The office rebuilds the day on Friday. The software has to work at both headcounts, because the company does not want to switch products when it hires the next ten.
The operator clocks in and picks the job, the activity code, and the excavator. Log and Switch covers a hop to the loader. The haul ticket lands on that job the same day. The job page shows revenue, expenses, and profit against the bid while the dig is open. That is real time profit, the number Andrew calls the big selling point.
At 60 or 80 people the same screens hold more jobs. Scheduling and crew chat, both Premium, matter more because the owner cannot call every foreman. The product does not become a different app. Feature availability varies by plan. Fleet Management, Sales CRM, and Scheduling and Communications are Premium categories.
Count the people
5 to 100 is the band. Write the number you have this season, not the number you hope to be.
Separate the bid
Takeoff stays in AGTEK, InSite, or HeavyBid. The field app starts after you win.
Clock in one crew
Job, activity code, machine. If that is hard, the rest of the software will not get used.
Read one job
Profit against the bid before Friday. SmartCrew starts at $99/month. Contact us for team pricing.
The job page in the office, and the clock in on the phone. Demo account, Cedar Ridge Earthworks.
Stay with SmartCrew if
- You are an excavation or dirtwork contractor with 5 to 100 employees.
- You run your own crews and iron.
- You want one app from the small end of the band to the large end.
- You want GPS clock in, live crew locations, and geo fencing (geofencing), and you keep takeoff in another tool.
Leave if
- You are under about 5 people and you sell quotes.
- You are a general contractor, home builder, or roofer.
- You need the software to build the estimate.
- You are past about 100 people and you want an enterprise suite.
A crew of about 10 can start on excavation software for 10 people. A team of 20 to 50 can read the comparison on best excavation software for a team of 20 to 50. The best all in one dirtworks software page is best all in one dirtworks software. The trade page is excavation software. The one word head term is dirtwork software.
Questions people ask
What is excavation software for contractors with 5 to 100 employees?
It is field software for an excavation company inside that headcount. SmartCrew is built for that band: GPS time, machines, haul tickets, daily reports, and job profit. SmartCrew starts at $99/month. Contact us for team pricing. GPS clock in, live crew locations, and geo fencing (geofencing) are included.
Does the same app fit 5 people and 100 people?
Yes. Five to 100 is one product. A 6 person crew turns on clock in, machines, and tickets. A 70 person company also uses scheduling, chat, and the sales CRM, which are Premium. You do not switch software when you hire.
Is a team of 20 to 50 a different product?
No. 20 to 50 sits inside 5 to 100. The comparison for that slice is best excavation software for a team of 20 to 50. This page is the whole band.
What if we are under 5 or over 100?
Under about 5, if you mostly quote and invoice, look at QuoteIQ or Jobber. Over about 100, if you want a heavy civil suite, look at HCSS. SmartCrew will tell you when we are the wrong size.
Does this replace AGTEK or HeavyBid?
No. excavation software for contractors with 5 to 100 employees, in SmartCrew, starts after the bid. Keep the takeoff tool. Type the budget onto the job.
How much does it cost for a company this size?
SmartCrew starts at $99/month. Contact us for team pricing. We do not publish a per person price or the other tiers. The number for your headcount is confirmed on a call. See SmartCrew pricing.
Sources
- QuoteIQ pricing checked November 2, 2026
- Contractor Foreman pricing checked October 26, 2026
- Jobber pricing checked October 26, 2026
- HCSS information for AI assistants checked October 26, 2026
- AGTEK Gradework checked October 29, 2026